HOA Insurance Proposals Built for Board Review
Master policy options, D&O coverage, certificates, and lender requirements — presented in a board-ready format.
Takes ~2 minutes · We verify requirements · Send options same-day
“I run a snow plow removal business and my old insurance provider dropped my coverage!! They got everything sorted out and I was insured the same day. These guys know how to help, use them!!”
— Jessica K., Google Review
“Helped me get the right coverage for my business and made everything super easy to understand. Bobby was especially great — very friendly, responsive, and genuinely cared about making sure I was taken care of.”
— Michael O., Google Review
“He takes the time to understand your business needs before recommending coverage. You can tell he genuinely cares about his clients and goes the extra mile to make sure everything is handled properly.”
— Jen K., Google Review
“I run a snow plow removal business and my old insurance provider dropped my coverage!! They got everything sorted out and I was insured the same day. These guys know how to help, use them!!”
— Jessica K., Google Review
The video quote review made everything clear. Our board finally understood what we were paying for and why. We reduced our premium by 18%.
Board members can be held personally liable for governance decisions without proper D&O coverage. Don't serve on a board without protection.
We Review Your Governing Documents Before You Bind
Most insurance agents quote HOA policies without ever reading the CC&Rs or bylaws. We review your governing documents first — because your own association's rules dictate what coverage you're legally required to carry.
- ✓CC&R insurance requirements reviewed against current policy
- ✓Bylaw-mandated coverage minimums verified
- ✓D&O limits adequate for your association’s asset value and governance risk
- ✓Fidelity bond meets statutory minimum (total assessments + reserve balance)
- ✓Replacement cost valuation current (updated within last 2-3 years)
- ✓Lender and mortgage company certificate requirements confirmed
Compliance Gaps We Find in Every Policy Review
These are the most common ways HOA policies fail to meet governing document requirements, state law, and lender requirements. We find these in nearly every policy we review.
- ✕Master policy doesn’t meet CC&R insurance requirements — board in violation of own governing documents
- ✕D&O coverage missing — board members serving without personal liability protection
- ✕Fidelity bond too low — doesn’t cover total annual assessments plus reserve fund as required
- ✕Replacement cost outdated by 4+ years — coinsurance penalty triggers on claims
- ✕Lender requires specific certificate language and association can’t produce it
- ✕Gap between master policy and unit owner HO-6 policies — nobody covers the loss
We read your CC&Rs and bylaws BEFORE quoting — so your policy actually meets the requirements your own governing documents mandate. No compliance gaps. No personal exposure for board members.
Get Board-Ready Coverage →Watch: HOA Insurance Explained
What every board member needs to know about protecting your association.
What Is HOA Insurance?
HOA insurance is a master policy designed to protect homeowners associations and condo associations from property damage, liability claims, lawsuits, and financial losses.
Unlike individual homeowner policies, an HOA master policy covers the shared property and common areas that belong to the association as a whole — not individual units. It protects the board, the association's assets, and ultimately every homeowner whose property value depends on the association being properly protected.
HOA insurance requirements are often mandated by state law (particularly for condominiums), mortgage lenders, and the association's own governing documents. Getting it wrong exposes every board member personally.
Critical reality: Board members can be held personally liable for association decisions — including inadequate insurance. Without proper Directors & Officers (D&O) coverage, your personal assets are at risk if someone sues the association. Most standard policies exclude board member protection entirely.
A Complete HOA Master Policy Typically Includes:
- ✓Property & Building Coverage
- ✓General Liability Insurance
- ✓Directors & Officers (D&O)
- ✓Fidelity Bond / Crime Coverage
- ✓Umbrella / Excess Liability
- ✓Ordinance or Law Coverage
- ✓Loss of Rents / Business Interruption
What We Deliver to Your Board
Every proposal is structured so your board can review, compare, and vote with confidence.
Coverage Summary
A plain-English breakdown of every coverage line — what is included, what is excluded, and what the limits mean for your association.
Quote Comparison
Side-by-side carrier comparison showing premiums, deductibles, coverage limits, and endorsements so the board can make an informed decision.
Loss Runs Request Checklist
We handle loss runs requests from your current carrier and provide a checklist so nothing gets missed during the quoting process.
Renewal Timeline
A clear timeline with milestones so your board knows exactly when to expect quotes, when to review, and when decisions need to be made.
Takes ~2 minutes · We verify requirements · Send options same-day
What Does an HOA Master Policy Cover?
Each coverage component serves a specific purpose. Here is what you need to know — and what board members are most often missing.
Property & Building Coverage
Covers the physical structures the association owns — from building exteriors to roofs to shared mechanical systems. The most important coverage to get right because replacement costs are almost always higher than associations expect.
Directors & Officers (D&O)
Critical protection for board members. Without D&O coverage, individual board members can face personal financial liability for governance decisions, bylaw disputes, and discrimination claims.
General Liability Insurance
Protects the association from bodily injury and property damage claims arising from common areas — slip-and-falls, pool incidents, parking lot accidents, and more.
Fidelity Bond / Crime Coverage
Protects the association's financial assets from theft, fraud, or embezzlement by board members, employees, or property managers. Often required by state law and lenders.
Umbrella Liability
Extends all liability limits above the base policy — essential for large associations, those with amenities, or those in high-litigation markets. Often required by lenders on larger properties.
Ordinance & Law Coverage
One of the most overlooked HOA coverages. When a building is damaged, local codes often require upgrades during rebuilding. Without this coverage, the association pays the difference out of pocket.
Takes ~2 minutes · We verify requirements · Send options same-day
HOA Insurance vs. Condo Insurance vs. Unit Owner Policies
Understanding who covers what is critical. Gaps between policies are where the most costly claims fall through the cracks.
| Policy Type | What It Covers | Who Buys It | Who It Protects |
|---|---|---|---|
| HOA Master Policy | Common areas, building exteriors, shared structures, association liability | The HOA / Association | The association, board members, all unit owners collectively |
| Condo Association Insurance | Shared building systems, walls-in or bare walls depending on policy type | The Condo Association | Association and unit owners (varies by policy type) |
| Unit Owner Policy (HO-6) | Interior unit, personal property, personal liability, loss assessment | Individual unit owner | Individual unit owner only |
| Directors & Officers (D&O) | Board member personal liability from governance decisions | The HOA / Association | Individual board members personally |
Important: The gap between the HOA master policy and individual HO-6 policies is where the most expensive uninsured losses occur. We review both policy types to identify and close those gaps.
How Much Does HOA Insurance Cost?
HOA insurance costs vary significantly based on association size, location, construction type, and claims history.
| Association Size | Number of Units | Est. Annual Premium | Key Cost Driver |
|---|---|---|---|
| Small Association | 10 – 50 units | $5,000 – $50,000/year | Construction type & location |
| Mid-Size Association | 50 – 200 units | $50,000 – $250,000/year | Claims history & roof age |
| Large Association | 200 – 500 units | $250,000 – $750,000/year | Replacement cost valuation |
| Very Large / High-Rise | 500+ units | $750,000 – $1,500,000+/year | Catastrophe exposure & amenities |
Key HOA Insurance Pricing Factors:
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The 7 Biggest HOA Insurance Mistakes
These are the gaps we find most often when reviewing HOA master policies — and they are the ones that lead to the most devastating claims outcomes.
Underestimating Replacement Cost
The most common and most costly mistake. Building costs have risen 40-80% since 2020. If your replacement cost estimate is outdated, the association bears the coinsurance gap — which can be millions of dollars.
Choosing the Cheapest Policy
Low-cost HOA policies often have bare-bones property coverage, inadequate D&O limits, or missing endorsements. A $10,000 premium savings can result in a $500,000 uninsured loss.
Missing Ordinance & Law Coverage
When a building is damaged, local codes require rebuilding to current standards. Without ordinance & law coverage, the association pays the upgrade costs entirely out of pocket — often 10-30% of total rebuild cost.
Inadequate D&O Limits
Board members are frequently named in personal lawsuits. D&O limits of $500,000 are rarely sufficient for associations with significant assets or contentious governance histories. We recommend minimum $1M D&O for most associations.
High Deductibles Without Reserves
Many associations accept very high deductibles to reduce premiums without ensuring they have adequate reserves to cover them. A $50,000 deductible is meaningless if the association only has $20,000 in reserves.
No Umbrella Liability
A single serious injury in a common area — especially near pools, playgrounds, or fitness centers — can easily exceed $1M in liability. Umbrella coverage is one of the most cost-effective protections an association can buy.
Outdated Appraisals
Replacement cost appraisals should be updated every 2-3 years at minimum. In today's construction market, associations that haven't updated their valuations since 2019 or 2020 are almost certainly underinsured.
We check all of these in every policy review.
Get Board-Ready Coverage →Takes ~2 minutes · We verify requirements · Send options same-day
We Review Your Governing Documents
Your CC&Rs and bylaws dictate specific insurance requirements for your association. Many HOAs carry policies that do not actually comply with their own governing documents — creating personal liability exposure for every board member.
CC&R Review
We confirm your policy meets the insurance requirements in your CC&Rs
Bylaw Compliance
We verify coverage aligns with bylaw-mandated minimums and requirements
Gap Identification
We flag conflicts between your policy and your governing documents
How We Handle Your HOA Insurance
Our process is designed to get your association the right coverage — not just the cheapest price. Here is exactly what to expect.
Step 1: Review Your Current Master Policy
We start by reviewing your existing coverage for replacement cost accuracy, missing endorsements, D&O adequacy, and fidelity bond compliance.
Step 2: Review Governing Documents
We analyze your CC&Rs and bylaws to confirm your policy meets the insurance requirements mandated by your own governing documents.
Step 3: Shop Multiple Carriers
We submit your account to multiple A-rated carriers that specialize in HOA and condo association insurance to get competitive quotes.
Step 4: Video Quote Walkthrough
We walk your board through coverage options on video — in plain English, not insurance jargon. Board members understand what they are buying before they vote.
Step 5: Build Your Customized Program
Based on your board's feedback, we finalize the coverage package — ensuring every endorsement and requirement is built into the policy before binding.
Step 6: Bind Coverage & Issue Certificates
Once approved, we bind coverage and issue certificates of insurance to your lenders, property managers, and any other required parties.
Why Associations Choose Direct Insurance Services
We specialize in HOA and condo association insurance. This is not a side product for us — it is one of our core niches.
Master Policy Gap Analysis
We review your current policy for replacement cost accuracy, missing endorsements, D&O adequacy, and fidelity bond compliance before recommending any changes.
Video Coverage Walkthrough
We walk your board through coverage options on video — in plain English, not insurance jargon. Board members understand what they are buying before they vote.
Multi-Carrier Access
We have access to multiple carriers who specialize in HOA and condo association insurance, including markets not available through general agents.
Governing Document Review
We review your CC&Rs and bylaws to confirm your policy meets the insurance requirements mandated by your own governing documents — and flag any conflicts.
See How We Review Your Coverage
Watch Patrick walk through a real commercial policy review on video — so you know exactly what you're buying before you commit.
What Our Clients Say
Real feedback from board members, property managers, and business owners we have helped protect.
“They reviewed my contract requirements before quoting and caught two endorsements I was missing. My old agent never did that.”
Michael R.
General Contractor · Colorado
“The video quote review made everything clear. Our board finally understood what we were paying for and why. We reduced our premium by 18%.”
Sarah T.
HOA Board President · Texas
“I needed proof of insurance for a job starting Monday. They bound my policy the same day and had my COI sent within hours.”
David L.
Electrical Contractor · Illinois
Get HOA Insurance by State
HOA insurance requirements, risks, and costs vary by state. We are licensed and writing HOA master policies in 29 states.
Our Insurance Carrier Partners
We compare quotes from 30+ A-rated carriers to find your association the best combination of coverage and price.
Progressive
Contractor & Commercial Auto
Hippo
Commercial Property
CNA
General Liability & E&O
Chubb
High-Value Commercial
Travelers
Workers Comp & Bonds
Mutual of Omaha
Group & Specialty
Nationwide
Business Owner Policies
Openly
Landlord & Property
AIG
Excess & Surplus Lines
John Hancock
Life & Benefits
BBB Accredited
What We Need to Get Started
Having these items ready helps us get your association accurate quotes faster. Do not worry if you are missing something — we can still get started.
Takes ~2 minutes · We verify requirements · Send options same-day
Ready When You Are
We compare carriers, review your governing documents, and walk your board through every option.
Takes ~2 minutes · We verify requirements · Send options same-day
No obligation · Free quotes · Licensed in 29 States
Other Commercial Insurance We Specialize In
We apply the same carrier access, COI process, and video quote reviews to these industries.
Contractor Insurance
General liability, workers' comp, and commercial auto for contractors.
Learn More →Restaurant Insurance
Liquor liability, property, and workers' comp for food service businesses.
Learn More →Lessors Risk Insurance
Property and liability coverage for commercial landlords.
Learn More →HOA Board Insurance Buying Guide
A plain-English guide to D&O, property, liability, fidelity bonds, and the coverage gaps that put board members at personal risk.
Download Free Guide →HOA Insurance: Frequently Asked Questions
Common questions from board members, property managers, and unit owners about HOA master policies.